HIPAA-Ready • Live in Days • No IT Team Required

Your AI Front Desk.
Always On.
Never Overwhelmed.

MediFlow AI handles scheduling, insurance verification, patient calls, and billing — so your team can focus on care, not paperwork.

Practices save 15+ hours/week in the first 30 days
Start my free trial See how it works

No credit card required. Cancel anytime.

AI Receptionist — Live

Today, Friday, Jul 17

AI Active

24

Calls Handled

11

Appts Booked

8

Verified

Recent AI Activity

Appointment scheduled — Sarah M.

Annual checkup, Dr. Patel • Tue 10:30am

2m ago

Insurance verified — James K.

BlueCross PPO • $35 copay confirmed

5m ago

Reminder sent — Tomorrow's appointments

14 SMS reminders sent automatically

12m ago

3.2 hrs saved today

$0 in overtime

Sound familiar?

Independent practices are short-staffed.
They were built that way.

The average independent practice spends 40% of staff time on administrative tasks that don't require a human. That changes today.

After-hours calls go unanswered.

New patients call at 7pm and reach voicemail. By morning, they've booked somewhere else. Every unanswered call is a lost appointment.

Insurance denials eat your billing team.

Manual insurance verification is slow, error-prone, and expensive. Denials stack up. Your billing specialist spends 3 hours a day on hold.

Front desk is buried in low-value tasks.

Confirming appointments, faxing referrals, taking messages, updating demographics. Your staff is drowning in tasks a computer could handle.

No-shows cost you $150+ per empty slot.

Without automated reminders and easy rescheduling, no-shows quietly drain thousands per month. The fix is simple — but you never have time to set it up.

MediFlow AI was built to fix every one of these — from day one.

What MediFlow does

One platform. Every administrative task.

Not a feature list — a complete replacement for front-desk overload.

AI Receptionist

Answers every call. Books every appointment.

MediFlow's AI receptionist picks up in under 2 rings — 24/7, 365. It schedules, reschedules, handles FAQs, collects insurance info, and routes urgent calls to your staff. Every call gets a full transcript and AI summary.

  • Books appointments while you sleep
  • Handles cancellations and reschedules instantly
  • Collects new patient intake over the phone
  • Routes emergencies to on-call staff
24/7 phone coverage
Contemporary office reception with clean modern design
24/7 phone coverage

Insurance Verification

Stop losing 3 hours a day to insurance calls.

MediFlow automatically verifies coverage before every appointment — copay amounts, deductible status, prior auth requirements. Your billing team sees a clean dashboard, not a phone queue.

  • Pre-visit verification for every patient
  • Copay and deductible estimates surface automatically
  • Prior auth flags raised before the appointment
  • Staff review workflow with one-click approval
93% first-pass claim rate
Healthcare professional reviewing information on a tablet
93% first-pass claim rate

Patient Communication

Automated reminders that actually cut no-shows.

Smart SMS and email sequences — appointment confirmations, 48-hour reminders, day-of check-in prompts, post-visit follow-ups, and prescription refill routing. All sent automatically, all customizable.

  • Reduces no-shows by up to 37%
  • Post-visit follow-up without staff effort
  • Prescription refill routing on demand
  • Secure two-way messaging center
37% no-show reduction
Doctor checking patient vitals in a clinical consultation setting
37% no-show reduction

Real ROI. Measurable results.

The numbers practices actually care about.

Not vanity metrics. Real time saved, real money recovered, real capacity freed.

15+

hours saved per week

Average across all practices

$45K

equivalent hire replaced

Cost of a full-time front desk

93%

first-pass claim rate

Vs. 72% industry average

37%

no-show reduction

Within the first 60 days

Trusted by practices across

Family MedicineInternal MedicinePediatricsDermatologyOrthopedicsOB-GYN

Simple, transparent pricing

Priced for independent practices. Not hospital systems.

Every plan includes a 14-day free trial. No setup fees. No long-term contracts.

Starter

$299 /month

For solo and 2-provider practices getting started.

  • AI Receptionist (up to 500 calls/mo)
  • Automated appointment reminders
  • Basic insurance verification queue
  • Patient messaging center
  • Call transcripts and summaries
  • Email support
Start free trial
Most Popular

Professional

$599 /month

For growing practices with 3–8 providers.

  • AI Receptionist (unlimited calls)
  • Full insurance verification automation
  • Billing dashboard and payment reminders
  • Task automation from call transcripts
  • Multi-provider scheduling
  • Analytics dashboard
  • Priority support
Start free trial

Enterprise

Custom

For group practices with 9+ providers or custom needs.

  • Everything in Professional
  • EHR and PMS integration
  • Custom AI workflow automation
  • Dedicated implementation manager
  • SLA-backed uptime guarantee
  • HIPAA BAA included
  • 24/7 phone support
Book a demo

All plans include a 14-day free trial • No credit card required • HIPAA-ready architecture

From the field

What practice managers say
after the first month.

"We were drowning. Missed calls, insurance delays, my front desk crying by 4pm. MediFlow cut our admin work in half in the first two weeks. I wish I'd done this years ago."
DS

Dr. Sandra Okonkwo

Family Medicine, Atlanta GA

3-provider practice, 800+ patients

"The insurance verification alone paid for itself. We went from a 71% first-pass claim rate to 94% in 30 days. That's real money."
JH

James Harrington

Office Manager, Internal Medicine Group

6-provider practice, Chicago IL

"I was skeptical — I've seen a lot of AI promises. MediFlow was live in four days, and the AI handled 40 calls on day one without a single mistake. My team couldn't believe it."
DP

Dr. Priya Mehta

Pediatrics, San Jose CA

Solo practice, 1,200+ patients

Doctors collaboratively analyzing information, showcasing medical teamwork

"The entire staff feels like they got their job back."

— Office Manager, 8-provider practice

Common questions

Everything you need to know.

Is MediFlow HIPAA compliant?

MediFlow is built on a HIPAA-ready architecture with end-to-end encryption, role-based access controls, and comprehensive audit logging. Enterprise plans include a Business Associate Agreement (BAA). We are designed to support HIPAA-compliant deployments — contact us to discuss your specific compliance requirements.

How long does it take to go live?

Most practices are fully live in 3–5 business days. We handle the phone number porting, AI configuration, and workflow setup. You don't need an IT team or technical staff — our implementation team walks you through every step.

Will MediFlow work with my existing EHR?

MediFlow is building integrations with major EHR and Practice Management Systems. Enterprise customers get dedicated integration support. Starter and Professional plans work alongside your existing systems via manual sync workflows today, with deeper integrations rolling out in 2025.

What happens to calls the AI cannot handle?

MediFlow is trained to recognize when a caller needs a human and routes them to your staff immediately. Urgent calls — chest pain, emergencies, complex clinical questions — are always transferred live. You set the routing rules.

Can the AI represent my practice's specific policies?

Yes. During onboarding, we configure the AI with your practice name, hours, providers, policies, pricing, and FAQ content. The AI speaks as a representative of your practice — patients don't know they're talking to an AI unless you want them to.

What if I need to cancel?

There are no long-term contracts. Cancel month-to-month with 30 days notice. All your call transcripts, patient data, and records are exported to you before account closure.

Still have questions?

Talk to our team

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Your practice deserves a
front desk that never sleeps.

Join practices saving 15+ hours per week. Live in under a week. No long-term contracts.

or

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HIPAA-Ready Architecture
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